Work with us

Logistics Coordinator - Stratford Literary Festival

We're a highly respected, independent literary festival which takes place twice a year in Spring and Autumn, attracting thousands of ticketholders to a packed programme of events.

We are looking for an organised, practical and enthusiastic Logistics Coordinator to join our friendly and dedicated team and play an important part in delivering the Festival.

This is a varied, hands-on role, ideal for someone who enjoys making things happen, is good at organising people and resources, and takes pride in ensuring that everything is in the right place at the right time. You will be a valued member of a small, committed team working together to deliver a Festival which is hugely appreciated by audiences, authors and the wider community.

The role

Working closely with the Festival Director and the wider Festival team, you will oversee the practical logistics involved in promoting and delivering our two annual festivals.

Your responsibilities will include:

• Distributing the Festival programmes and posters to collection points and businesses across the region, from printing in February and August through to the start of each Festival, and topping up when necessary.
• Liaising with our team of volunteers and coordinating programme and poster distribution.
• Organising the installation of Festival banners in agreed locations and arranging their removal after each Festival.
• Organising and overseeing the movement of the Festival set and equipment between our storage facility in Tredington and Festival venues.
• Liaising with volunteers and paid set movers to ensure the smooth movement of equipment.
• Driving the Festival van when required to transport equipment and materials.
• Organising the delivery and collection of items for one-off Festival and community events.
• Taking responsibility for other reasonable logistical tasks as required by the Festival Director.

About you

We are looking for someone who:

• Is highly organised and reliable, with excellent attention to detail.
• Has a practical, positive can-do attitude and is happy to get stuck in.
• Is confident coordinating volunteers and working with different people.
• Can work independently and use their initiative while being part of a close-knit team.
• Is friendly, approachable and able to represent the Festival professionally when dealing with venues, volunteers, suppliers and members of the public.
• Holds a full, clean driving licence, have access to a car with suitable insurance, and is aged 21 or over.
• Has experience of driving a Transit-sized van.
• Lives in or within a reasonable travelling distance of Stratford-upon-Avon.
• Is comfortable with the practical and physical aspects of the role, including moving Festival materials and equipment.
• Can organise their time flexibly around the Festival calendar and the periods when logistical support is required.

Hours and working pattern

This is a part-time role with flexible, agreed hours, with work concentrated around the two Festival periods.

The main periods of activity are:

February/March/April/early May
August/September/October/early November

The role requires someone who can organise their time around when particular logistical tasks need to be carried out. Some work will be planned in advance, while other tasks will arise as the Festival approaches.

What we offer

You will be joining a friendly, dedicated and supportive team and will have the opportunity to play a key role in delivering one of the region's best-loved literary events.

This is an opportunity to become part of the team behind a Festival that brings together leading authors, speakers and performers, attracts thousands of people to Stratford-upon-Avon and has an important year-round programme of community and literacy work.

The role comprises approximately 8 hours around each Festival, plus approximately 64 hours for programme distribution across each Festival at £15ph plus an entitlement to holiday pay, plus an agreed mileage payment.

You must have the Right to Work in the UK.

Stratford Literary Festival is an equal opportunities employer. The role involves driving, lifting and moving Festival equipment and materials, so applicants should be able to undertake these physical aspects of the role safely. Reasonable adjustments will be considered where appropriate.

How to apply

Please send your CV and a brief covering letter to our Festival Director HERE explaining why you would be suited to the role and what you could bring to the Stratford Literary Festival team.

Volunteer Stewards and Programme Distribution

We have a fantastic team of volunteer stewards in place and are currently up to capacity but if you’d like to be put on our back-up list please email us.

We’d also love to hear from anyone happy to distribute programmes before the Festival.